Last updated: 2025-11-04

Subcontractors (window)

Register > Subcontractors

In this Price item

In this window, you register your subcontractors and manage their properties. For example, you enter the username and password for logging in to the subcontractor web, (on the tab Details).

For instructions, see Adding a new subcontractor.

Some of the information you enter for the subcontractor on the tabs General, Details and Pricing and Billing is sent in the settlement export to Fortnox for example. For more information, see Supplier bill export to Fortnox.

The concepts of haulier and subcontractor are described in Carriers and subcontractors, overview.

General

On this tab, enter basic information about the subcontractor, such as call number, name and contact details.

Information

Function

Description

Code

Subcontractor call number. Used in dispatch, among other things.

Name

Enter the subcontractor's name, as you want it to appear in the dispatch for example.

Reference

Contact person at the subcontractor.

Web

The address of the subcontractor's website. For example "https://www.underleverantoren.se".

Description

A free text field. Describe the subcontractor if you wish.

Name

Company name of the subcontractor.

c/o

Enter the department of the company if you wish.

Street/No

The street name and number of the subcontractor's address.

Zip code/City

Postcode and postcode of the subcontractor's address.

Country

Select the country for the subcontractor's address.

Contact Information

Function

Description

Phone 1

Telephone number of the subcontractor.

Phone 2

Enter additional telephone numbers of the subcontractor if you wish.

Fax

Enter the subcontractor's fax number if you wish.

Email

Enter the subcontractor's email address if you wish. For more information, see Email notifications of shipments to subcontractors.

If you tick the Send notification upon assignment (email) checkbox on the Details tab, you must enter an email address here in the Email field.

Details

Details

Function

Description

Corporate ID number

Enter the Corporate ID number of the subcontractor.

VAT registration number

Enter the subcontractor's VAT registration number (VAT number).

VAT reg. until

Only applies to Norwegian companies that have to withhold VAT for start-ups they hire.

If the subcontractor has withheld VAT, indicate the date until which you will withhold the VAT. See also the checkbox Withhold VAT on the tab Pricing and Billing.

Price information

Choose whether the subcontractor should be able to see prices, and if so, whether they should be able to see earned, collected and/or percentage.

If you click on at the Price information drop-down menu, the Resource price access window will open. In the Resource price access window, you can set the preferences for the price information that the resource should be able to see.

See also the subcontractor web tick box Show prices. (Click on Settings > Internet > Internet order settings, select the subcontractor web in the list on the left. On the tab General in the box Settings you will find the checkbox Show prices.) For more information, see Internet order settings (window).

Internet order settings

Select the internet order setting for the subcontractor on the subcontractor web.

If you want to add a new access category or change what access an existing category has, click on and make your changes. For more information, see Internet order settings (window).

Login hours

The function was not used and is therefore removed as of Opter 2025.12.00.

Internet order customer

If you want your subcontractor to be able to place orders on the subcontractor web, you must enter an internet order customer here. The Internet order customer is thus placed as the Reference on the order.

Click on the grey square on the right. Find a customer and click on Use selected.

Starting date

Enter the start date for when the subcontractor starts working for you.

Send notification upon assignment (email)

Select whether an email should be sent to the subcontractor when a shipment is allocated to the subcontractor:

: An email is sent each time a shipment is allocated to the subcontractor. For more information, see Email notifications of shipments to subcontractors.

The e-mail address used is the one you entered in the Email field on the General tab of the subcontracting register.

: No email is sent.

Attach freight bill

This checkbox can only be used if you have selected Send notification upon assignment (email) above.

: The Freight bill is attached to the email.

: The Freight bill is not attached.

Function

Description

Username

Username for logging in to the subcontractor web For more information, see Introduction to the subcontractor web and Subcontractor web user accounts.

Password

Password for login to the subcontractor web For more information, see Introduction to the subcontractor web and Subcontractor web user accounts.

Emissions

On this tab, you make settings so that Opter can calculate CO2 emissions.

The possibility to enter CO2 emissions data (e.g. fuel and fuel consumption) in the subcontractor register is available in Opter version 2025.12.00 and later. In previous versions of Opter, the CO2 emission calculation is based on the price vehicle type if the shipment is subcontracted.

For more information, see CO2 emissions in grams, overview, Settings for CO2 emission calculations and How Opter calculates CO2 emissions.

CO2 emissions

Function

Description

CO2 emissions (g/km)

Enter CO2 emissions in grams per km for the subcontractor's vehicle.

If you enter Fuel, Fuel consumption (per 100 km) and CO2 emissions (g/km), Opter will use the value in the CO2 emissions (g/km) field to calculate CO2 emissions for shipments and orders.

If you want Opter to calculate the CO2 emissions (in g/km) of the subcontractor's vehicle, leave the field CO2 emissions (g/km) empty and fill in the fields Fuel and Fuel consumption (per 100 km).

The CO2 emissions data are taken primarily from the subcontractor register and secondarily from the price vehicle type. This means that if you do not enter any CO2 emissions data for the subcontractor, Opter will retrieve the data from the price vehicle type instead.

For more information, see Settings for CO2 emission calculations and How Opter calculates CO2 emissions.

Fuel

Indicate the type of fuel used by the subcontractor's vehicle, for example diesel.

The CO2 emissions of the fuel must be entered in the fuel register. For more information, see Settings for CO2 emission calculations.

Fuel consumption (per 100 km)

Indicate the average fuel consumption in the selected unit per 100 km of the subcontractor's vehicle. The unit is set in the fuel registry.

Example: 2.5 litres per mile = 25 litres/100 km.

If you enter Fuel, Fuel consumption (per 100 km) and CO2 emissions (g/km), Opter will use the value in the CO2 emissions (g/km) field to calculate CO2 emissions for shipments and orders.

If you want Opter to calculate the CO2 emissions (in g/km) of the subcontractor's vehicle, leave the field CO2 emissions (g/km) empty and fill in the fields Fuel and Fuel consumption (per 100 km).

The CO2 emissions data are taken primarily from the subcontractor register and secondarily from the price vehicle type. This means that if you do not enter any CO2 emissions data for the subcontractor, Opter will retrieve the data from the price vehicle type instead.

For more information, see Settings for CO2 emission calculations and How Opter calculates CO2 emissions.

Capacity converted into pricing weight (kg)

This field is used if you want to take into account the pricing weight of the order compared to the capacity of the subcontractor's vehicle.

If the shipment is allocated to a subcontractor, the information on Capacity converted into pricing weight (kg) is firstly taken from the subcontractor register and secondly from the price vehicle type when calculating CO2 emissions for the shipment and order.

For more information, see Settings for CO2 emission calculations.

Pricing and Billing

Pricing

Function

Description

Resource Pricing

Choose resource pricing. You can also add new or change existing resource prices by clicking on .

[None] means that no cost is generated, even if manual cost is entered.

In the figure above, no cost has been generated for the shipment. The picture shows the group Shipments in the Order reception.

[None] thus means:

For more information, see Create Supplier Bills (window), Settings for receiving invoices and tracking costs and Setting VAT rates for suppliers and subcontractors.

Fuel extra

Only valid if the checkbox No fuel extra (below) is unticked.

Select the fuel surcharge to be paid to the subcontractor.

For more information, see Fuel surcharge (fuel extra), overview and Selecting the fuel extra for a subcontractor or supplier.

No fuel extra

Choose whether the subcontractor should receive a fuel surcharge or not.

: The subcontractor does not receive a fuel surcharge.

: The subcontractor receives fuel surcharges according to the Fuel extra drop-down list above.

If no setting is configured or if the checkbox is deselected, the description provided for the Fuel extra drop-down list above applies.

Create cost price items automatically

: Cost price items are created automatically.

For more information, see Receiving invoices from subcontractors and suppliers, Settings for receiving invoices and tracking costs and Adding new cost price items to cost check.

: Cost price items are not created automatically.

Billing

Function

Description

Crediting interval

Select the settlement interval, e.g. monthly.

If you want to add a new settlement interval or modify an existing settlement interval, click on and the window Crediting intervals will open.

For more information, see Create Supplier Bills (window).

Supplier bill export

Select the settlement export, e.g. Fortnox or Talenom.

Sales ledger number

The sales ledger number for the subcontractor is sent with the invoice export to Visma e-conomic, for example.

Supplier bill design

Select the design of the supplier bills. For more information, see Reports (window).

Sends invoice

You can pay your hauliers and subcontractors in two different ways in Opter. You can credit the cost to them, or they can invoice you. For more information, see Receiving invoices from subcontractors and suppliers.

: The subcontractor sends an invoice. For more information, see Settings for receiving invoices and tracking costs.

: You can create settlement notes for the subcontractor. For more information, see Create Supplier Bills (window).

Withhold VAT

Only applies to Norwegian companies that have to withhold VAT for start-ups they hire.

The checkbox setting is available for printing on the settlement note and for exporting settlement information to accounting systems.

: Do not pay the VAT to the subcontractor. The subcontractor has withheld VAT.

There is no automatic deduction of VAT, so you have to keep track of this yourself (using the checkbox).

See also VAT reg. until under the tab Details.

: Pay the VAT to the subcontractor.

Do not send supplier bill via Opter Link

: Supplier bills are not sent via Opter Link.

: Supplier bills are sent via Opter Link. See also Checking external credits.

VAT Account number

Account number for VAT.

Bank account number

The subcontractor's bank account number.

AccountNo BG

The subcontractor's bankgiro number.

Plus giro account number

The subcontractor's plusgiro number.

IBAN

IBAN, i.e. international bank account number.

BIC/SWIFT

BIC/SWIFT.

Payment Condition

Select payment terms. For more information, see Payment Condition (window).

Currency

Enter the currency of the subcontractor.

If you have subcontractors in other countries, you can make it easier for them by crediting them in their currency. For more information, see Currencies and Currencies (window).

Account coding

Account coding

In Opter, the VAT rate on the order determines the income and cost account to which a certain amount is booked. On this tab you can make exceptions to the regular account coding. The tabs you make changes to are marked with .

Click on to display the VAT rates held in the system. Then select the account to which amounts with the different VAT rates should be posted. More information on the individual drop-down lists can be found at The Account coding tab. The settings in this tab apply if you reach item 4 in the list in How Opter selects accounts for income and expenses. If [Default] is selected for any of the options here, the account coding is taken from the VAT rate.

For more information on how Opter selects the VAT rate on orders (column Sales) and supplier bills (column Cost), see How Opter chooses the VAT rate for customer invoices and How Opter chooses the VAT rate on credits.

Options

In the Options box, tick the options that the subcontractor's vehicle has, e.g. refrigeration. The options you tick will not appear anywhere else except here in the subcontracting register.

The options shown here in the subcontracting register are added in the window Options. For more information, see Options and Options (window). The options displayed in the subcontractor register are those that have the checkbox Available for subcontractors ticked in the window Options.

(The options have nothing to do with account coding, but they are located under the tab Account coding.)

Reference documents

On the Reference documents tab, files that can be opened on other computers can be added. The files that are added are not attached to orders, instead the function works as a file server and is intended for exchanging information. The files are saved in the database.

Function

Description

New

Adds a file that is on the computer. It is only possible to add one file at a time.

Delete

Deletes files from the registry. It is only possible to delete one file at a time.

Open

Opens the selected file in the list.

File name

(column)

The file name.

Created

When the file was added as a document in Opter.

File name

(field)

The file name of the selected file. The file can be renamed by typing the new name and clicking on . Remember to keep the same file extension (for example “.docx”), otherwise the application to use has to be selected when the file is opened.

Comment

Free text. Information about the file. The information is only shown here.

See also