Create Supplier Bills (window)

Economy > Supplier bills > Supplier bills > New period

The following conditions apply to the creation of credit notes for suppliers and subcontractors:

• They must not be disabled in the supplier/subcontractor registry.

• They must have a resource price in the registry (for suppliers, resource pricing can also be downloaded from Employees or Vehicles).

• Sends invoice should be deselected in the registry.

• For suppliers: there must be at least one resource of the type to which the credit relates (employee or vehicle as set up on the Settings > Office > Crediting tab).

General

Function	Explanation
End date	Last order date to be included on the credit note. Default is the last day of the previous month.
Bill date	The date from which the due date is calculated. Default is the last day of the previous month.
Due date	The latest date on which the credit must be paid. Select the checkbox and enter a date. If you do not enter a date, the due date is taken from the supplier/subcontractor registry.
Crediting type	Choose whether to credit suppliers or subcontractors. If you choose [None], no credit notes are created, but a price calculation is carried out. This can be useful if you have changed a resource price list and want to see what impact this has.
Crediting interval	Credit notes are created for the suppliers/subcontractors that have the range you select here.
Region	Creates credit notes for shipments on orders that have a specific region. Since the region applicable to the order is referred to, it is easier to match income and costs when creating invoices and credit notes. If you choose [None], only orders with the applicable region [None] are included, not orders in which any region is selected. If you choose [Any], all orders are included.
Calculate prices	[No]: no resource prices are recalculated. If you have just calculated the prices, you do not need to do it again. [Incremental]: Calculates resource prices that are in the queue, for example if you have resaved or switched resources on an order. Select this option if the automatic resource price calculation is disabled. [Full]: All resource prices are recalculated. Select this option if you have changed any resource price list or changed the resource pricing of any haulier/subcontractor.
Create scheduled surcharges	The surcharges defined in the Predefined bill surcharges window, as well as the part payments and interest on resource loans, are created. For more information, see Predefined bill surcharges (window).
Archive unused credit units	Unused credit units are archived and are not included in future price calculations, thus speeding up the calculation. When an order is saved, the credit units are restored from the archive. The archiving is not carried out if specific resources are credited (to prevent pending credits that should be credited also being archived). This checkbox will be deselected if any supplier or subcontractor is selected on the Specific resources tab. If a credit is made without selecting a specific resource, archiving is carried out.
The table	A log showing the outcome of each step of the process. If you cancel and then credit again, you can continue where you left off or start again from the beginning.
Ok	Creates the credit notes.
Cancel	Cancels the process.
Close	Closes the window. If you do not run the process by clicking on Ok, no credit notes will be created.

There is a log at the bottom of the window showing the results of each step in the process.

Specific resources

You can choose to create credit notes only for certain suppliers or subcontractors on this tab. The list shows checkboxes for the suppliers or subcontractors that meet the general criteria above, and the settings you apply on the General tab. If no suppliers/subcontractors meet the criteria, the tab is empty and no credit notes will be created. So in practice, the list displayed here includes all the suppliers/subcontractors for whom credit notes will be created when you click on Ok.

If specific resources are credited, unused resource credit units are not archived (the checkbox is deselected on the General tab).