Supplier bill export (window)

Economy > Supplier bills > Supplier bill export

Opter can be integrated with a number of financial systems and supplier bills can be exported from Opter to those systems. TheType drop-down list shows the systems to which it is possible to export supplier bills. This window is used to create supplier bill exports.

Note:

The various integrations differ in terms of the information transferred and the settings required, so we recommend that you follow the instructions for the particular integration in which you are interested. This article is only intended to be used as reference documentation. Links to the instructions for each integration are available at the bottom of this article.

The window’s tabs

General

Function	Explanation
Name	The name of the supplier bill export.
Type	Where the exports are sent. Can also be a PDF file or a printer.
Encoding	The Encoding may vary depending on the type of supplier bill export. See instructions for each supplier bill export. For the Printer export type, type a hyphen (“-”) in the Encoding field.
File name	For exports that create files, enter the file name and/or path here, or leave it blank to have a standard name allocated by Opter.
Archive folder	If you want to save copies of the statements in PDF format in a folder in your local system, enter the path to the folder in the Archive folder field. For more information, see Send PDF statements by email.
External code	If the system that will receive the supplier bill export requires a code, enter it here.
API token	Enter any token that is required for the integration between Opter and the external accounting system.
One file per bill	Select the checkbox if you want to have one file per supplier bill when exporting from Opter.
Edit Transformation Template	Used by the EDI department if the supplier bill export is to be done via EDI. Opens the Supplier bill export - XSLT window. Contact Opter’s EDI team on .

File transfer

Function	Explanation
Method	Select the file transfer method to be used for the export, for example email, FTP or SFTP.
Website	Enter the server address for a transfer via FTP.
Username	Enter the username for a transfer via FTP.
Password	Enter the password for a transfer via FTP.
Upload folder	Enter the path to the upload folder for a transfer via FTP.
Upload target folder	Enter the path to the final upload folder for a transfer via FTP, if required.
Active FTP	Select the checkbox if this is an active FTP.
Secure FTP	If you want to use SSL for the transfer, select the checkbox.
Message	If the file transfer method is email, select the report/template to be used for the email message containing the supplier bill.
Email address all bills	If you want all the supplier bills to be sent to one email address, enter it here, and then select the Send all billsto above address checkbox below.
Send all billsto above address	Select the checkbox to have all the supplier bills sent to the email address in the above field.
Use Outlook	If you use Outlook for email, you can select the Use Outlook checkbox, which makes it easy to see sent supplier bills in the Sent folder in Outlook. If the checkbox is not selected, sent emails can be seen in Opter. Click on Help > Diagnostics > Email logs.
Use email address in office settings as sender	Select the checkbox to use the email address in the office settings as the sender when sending emails with invoices.

Codes

For example, the external accounting system may have a fixed set of VAT codes (tax rates) that cannot be changed. The VAT codes in Opter then have to be translated into the VAT codes used in the accounting system with which Opter is integrated.

Function	Explanation
Drop-down list at the top	Select what to set codes for from the drop-down list: Tax rates Regions Invoice payment condition
Name	The column shows the name of the item selected in the drop-down list above, for example the name of a VAT code in Opter.
Code	Enter the code (e.g. VAT code) used in the external financial system with which Opter will be linked.

Function

Explanation

Drop-down list at the top

Select what to set codes for from the drop-down list:

Tax rates
Regions
Invoice payment condition

Name

The column shows the name of the item selected in the drop-down list above, for example the name of a VAT code in Opter.

Code

Enter the code (e.g. VAT code) used in the external financial system with which Opter will be linked.