Supplier bill export (window)

Economy > Supplier bills > Supplier bill export

Opter can be integrated with a number of financial systems and supplier bills can be exported from Opter to those systems. TheType drop-down list shows the systems to which it is possible to export supplier bills. This window is used to create supplier bill exports.

General

Function	Description
Name	The name of the supplier bill export.
Type	Where the exports are sent. Can also be a PDF file or a printer.
Encoding	The Encoding may vary depending on the type of supplier bill export. See instructions for each supplier bill export. For the Printer export type, type a hyphen (“-”).
File name	For exports that create files, enter the file name and/or path here, or leave it blank to have a standard name allocated by Opter.
Archive folder	To save copies of supplier bills in PDF format in a folder in a local system, enter the path to the folder in the Archive folder field. For more information, see Send PDF supplier bills by email.
External code	If the system that will receive the supplier bill export requires a code, enter it here.
API token	Enter any token that is required for the integration between Opter and the external accounting system.
One file per bill	: Each supplier bill in the period is exported as a separate file. : All supplier bills in the period are exported in one single file.
Edit Transformation Template	Used by the EDI department if the supplier bill export is done via EDI. Opens the Supplier bill export - XSLT window. Contact for more information.

File transfer

Function	Description
Method	Select the file transfer method to be used for the export, for example email, FTP or SFTP.
Website	Enter the server address for a transfer via FTP.
Username	Enter the username for a transfer via FTP.
Password	Enter the password for a transfer via FTP.
Upload folder	Enter the path to the upload folder for a transfer via FTP.
Upload target folder	Enter the path to the final upload folder for a transfer via FTP, if required.
Active FTP	Select the checkbox if this is an active FTP.
Secure FTP	If you want to use SSL for the transfer, select the checkbox.
Message	If the file transfer method is email, select the report/template to be used for the email message containing the supplier bill.
Email address all bills	If you want all the supplier bills to be sent to one email address, enter it here, and then select the Send all billsto above address checkbox below.
Send all billsto above address	Select the checkbox to have all the supplier bills sent to the email address in the above field.
Use Outlook	If you use Outlook for email, you can select the Use Outlook checkbox, which makes it easy to see sent supplier bills in the Sent folder in Outlook. If the checkbox is not selected, sent emails can be seen in Opter. Click on Help > Diagnostics > Email logs.
Use email address in office settings as sender	Select the checkbox to use the email address in the office settings as the sender when sending emails with invoices.

Codes

For example, the external accounting system may have a fixed set of VAT codes (tax rates) that cannot be changed. The VAT codes in Opter then have to be translated into the VAT codes used in the accounting system with which Opter is integrated.

Function	Description
Drop-down list at the top	Select what to set codes for from the drop-down list: Tax rates Regions Invoice payment condition
Name	The column shows the name of the item selected in the drop-down list above, for example the name of a VAT code in Opter.
Code	Enter the code (e.g. the VAT code) used in the external accounting system to which Opter will be connected.

See also

• Supplier bill export settings (window)

• Supplier bill export to Talenom

• Supplier bill export to Visma e-conomic

• Supplier bill export to Netvisor (API)

• Supplier bill export to Fortnox

• Supplier bill export to file