Last updated: 21.06.2023

Applies from: 2021.06.00 and later

External credit check, window

Economy > Supplier bills > External credit check

In this window you can perform an external credit check, which involves the retrieval of information relating to credits created by your partner. These external credits are imported and matched with existing orders using the freight bill number or order number. The external credits can be displayed as income on the orders in order reception or order check.

You can choose to save the imported credits so that the saved credits will be displayed in the External credit check window when you search for external credits for the date or period in which they were saved.

For instructions on how to perform an external credit check, see Checking external credits.

Menu options

Function	Explanation	Default setting
Save	Saves selected credit rows.	–
Delete	Deletes all selected credit rows.	–
Preview	This feature has not yet been implemented.	–
Not matched	If this checkbox is selected, external credits that have not been matched to an existing order through a freight bill number or order number will be displayed. If a credit has not been automatically matched to an order number, the order number can be entered manually on the credit’s row in the Order no. column. Select the credit checkbox in the Save column. Click on to save all changes.
Matched	If this checkbox is selected, external credits that have not been matched to existing orders through a freight bill number or order number will be displayed.
EDI connection	Select the EDI link set up to import the current document. If you do not have an EDI link set up for the current document, see Checking external credits.	None
Path	Type the path to the file in the Path field to show which file you want to import.	–
Import	Click on Import to import the external credits file.	–
Period	Select the period in which you want to search for previously saved external credits, for example Last month.	Today
From	Select the date from which you want to search for previously saved external credits.	Today’s date
To	Select the date to which you want to search for previously saved external credits.	Today’s date
Search	Click on Search to start the search for previously saved external credits for the specified period.	–

Columns

Function	Explanation
Save	If you want to save the external credit, select the credit checkbox in the Save column and then click on to save all changes. Saved external credits are displayed in the External Credit Check window when you search for the date or period when they were saved. The saved external credits can be displayed as income on the orders in order reception or order check, if you have chosen to display external crediting columns or windows. For instructions, see Checking external credits.
Created	The point in time (date and time) when the external crediting was saved in the crediting receiver’s Opter system, i.e. your Opter system.
Date	The date on which the crediting was created by the partner.
Credit number	The credit number used by the partner.
Amount	Amount credited. This amount is assumed to be in the default currency of your Opter system.
Total amount	The total amount of the order or the freight bill number. If part of an order is paid from several credits, you will see the total amount of the order or the freight bill number under Total Amount. This is also the case if the credits that pay part of an order have been downloaded at different times or from different files, or if you are searching for a period that does not include all the credits making up the part payment.
Expected amount	Your expected income from the order.
Difference	The difference between Expected amount and Total amount. This allows you to compare and check that you have received a reasonable amount.
External order no.	The order number used by your partner.
Freight bill no.	The freight bill number.
Error message	Any error message, such as Total amount differ from expected.
Order no.	The order number in the credit receiver’s Opter system, i.e. the order number in your Opter system. If a crediting has not been automatically matched to an order number, the order number can be manually entered on the credit’s row in the Order no. column. Select the credit checkbox in the Save column. Click on to save all changes.

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See also

• Checking external credits