Predefined bill surcharges (window)
Economy > Supplier bills > Predefined bill surcharges
Surcharges or deductions on future settlements can be entered as predefined settlement surcharges. Most predefined settlement surcharges are in fact deductions, i.e. negative surcharges. This could be for work clothes, for example, or terminal hire. The sum of the surcharges and deductions is added to or deducted from the amount to be paid to the rider. Deductions are recognised as sales and surcharges are recognised as expenses.
Note:
In order for the scheduled settlement surcharges to be created when you make a new period for settlements to hauliers and subcontractors, the checkbox Create scheduled surcharges must be selected in the window Economy > Supplier bills > Supplier bills > New period. For more information, see Create Supplier Bills (window).
Search panel
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Not credited: Shows the settlement adjustments that have been created but not yet posted to any settlement.
Schedule templates: Displays recurring settlement adjustments, i.e. surcharges/deductions created according to a schedule and applied the next time the haulier or subcontractor is settled.
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| Search bar |
Free text field. Search by resource name or settlement surcharge type (i.e. name).
To view all unclaimed surcharges or all schedule templates, click directly on Search without typing anything in the field.
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| Search
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Click on Search when the search criteria have been entered.
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The General tab
| Id
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When you create a new predefined settlement mark-up, it is given an ID number. This cannot be changed. |
| Type
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Select the attachment type. The type controls the VAT rate and account assignment. To add a new type, click on  .
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Currency
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The currency in which the mark-up is settled.
[Default]: The surcharge is settled in the currency selected by default on the Pricing tab in the office settings.
Warning!
If you choose a currency other than [Default], you must have an exchange rate against the default currency in order for the surcharge/deduction to be correctly applied to the statement (see Currencies). The exchange rate must be valid on the date the settlement period is created. If you do not have a valid exchange rate, the amount of the settlement will be "0.00".
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| Value
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The amount of the surcharge/deduction in the currency you have chosen above. |
| Region
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Select a region to filter the statistics on settlement adjustments by region. |
| Description
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Free text field for internal notes. The description is not displayed anywhere else but here.
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Subcontractor/
Supplier
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Select which resource the surcharge should apply to.
If you do not choose a subcontractor or haulier, the mark-up will not be automatically added to any statements.
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| Vehicle/Employee |
If the surcharge applies to a haulier, you can also choose whether it applies to a specific vehicle or driver, depending on the type of resource you are charging to (set in the office settings).
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| Scheduled
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Tick the box if you want the switch-on to be repeated on fixed dates. Then click on Schedule to create a schedule.
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| Schedule |
Dimmed unless the Scheduled checkbox is selected. Opens a window where you create a schedule for the switch-on. For more information, see Schedule, predefined settlement surcharges (window).
The date to the right of the button indicates the date from which the schedule is valid.
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| Schedule date
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Applies to adjustments that have been created by a scheme but have not yet been settled, and thus only appears if you search on Not credited. Displays the date in the schedule for which the adjustment was created.
 Example
On 24 May, you create a schedule that creates an adjustment on the 1st and 20th of each month. You set the schedule to apply from 1 May. When you settle on 25 June, four adjustments are created with schedule dates 2024-05-01, 2024-05-20, 2024-06-01 and 2024-06-20.
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| Created
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When the predefined settlement mark-up, i.e. the template itself, was created.
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