Last updated: 2025-10-30

Suppliers (window)

Register > Suppliers

In this Price item

In this window, you register your riders and manage their properties.

For instructions, see Adding a new rider.

The concepts of haulier and subcontractor are described in Carriers and subcontractors, overview.

Some of the information you enter for the haulier on the tabs General, Details and Pricing and Billing is sent with the settlement export from Opter to financial systems such as Fortnox, if the systems are linked (integrated). For more information, see Supplier bill export to Fortnox.

General

On this tab, you enter basic information about the haulier, such as code, name and contact details.

Information

Function

Description

Code

Give the driver a code.

Name

Enter the rider's name as you want it to appear in Opter.

Reference

Please enter the name of your contact person at the haulier.

Description

A free text field. Describe the rider if you wish.

Name

Company name of the rider.

c/o

Enter the department of the company if you wish.

Street/No

The street name and number of the rider's address.

Zip code/City

Postcode and postcode of the rider's address.

Country

Select the country of the rider's address.

Contact Information

Function

Description

Phone 1

The rider's telephone number.

Phone 2

Enter additional telephone numbers of the haulier if you wish.

Fax

Enter the fax number of the haulier if you wish.

Email

Enter the rider's email address if you wish.

Details

Function

Description

Corporate ID number

Enter the rider's Corporate ID number.

VAT registration number

Enter the haulier's VAT number.

VAT reg. until

Only applies to Norwegian companies that have to withhold VAT for start-ups they hire.

If the haulier has VAT withheld, indicate the date until which you will withhold the VAT. See also the checkbox Withhold VAT on the tab Pricing and Billing.

Price information

Choose whether the rider should be able to see prices, and if so, whether they should be able to see earned, collected and/or percentage.

If you click on at the Price information drop-down menu, the Resource price access window will open. In the Resource price access window, you can set the preferences for the price information that the resource should be able to see.

See also the tick box Show prices for the supplier web. (Click on Settings > Internet > Internet order settings, select the supplier web in the list on the left. On the General tab under Settings you will find the checkbox Show prices.) For more information, see Internet order settings (window).

Internet order setting

Select the internet order setting for the driver on the supplier web.

If you want to add a new access category or change what access an existing category has, click on and make your changes. For more information, see Internet order settings (window).

Login hours

The function was not used and is therefore removed as of Opter 2025.12.00.

Starting date

Enter the start date for when the haulier starts working for you.

Function

Description

Username

Username for logging in to the supplier web For more information, see Introduction to the supplier web and User accounts for the supplier web.

Password

Password for login to the supplier web For more information, see Introduction to the supplier web and User accounts for the supplier web.

Pricing and Billing

Pricing

Function

Description

Resource Pricing

Choose resource pricing. You can also add new or change existing resource prices by clicking on .

[None] means that no cost is generated, even if manual cost is entered.

In the figure above, no cost has been generated for the shipment. The picture shows the group Shipments in the Order reception.

[None] thus means:

For more information, see Create Supplier Bills (window), Settings for receiving invoices and tracking costs and Setting VAT rates for suppliers and subcontractors.

Fuel extra

Only valid if the checkbox No fuel extra (below) is unticked.

Choose which fuel supplement the haulier should receive.

For more information, see Fuel surcharge (fuel extra), overview and Selecting the fuel extra for a subcontractor or supplier.

No fuel extra

Choose whether the haulier should receive a fuel surcharge or not.

: The driver does not receive a fuel surcharge.

: The haulier will receive the fuel surcharge according to the drop-down list Fuel extra above.

If no setting is configured or if the checkbox is deselected, the description provided for the Fuel extra drop-down list above applies.

Create cost price items automatically

: Cost price items are created automatically.

For more information, see Receiving invoices from subcontractors and suppliers, Settings for receiving invoices and tracking costs and Adding new cost price items to cost check.

: Cost price items are not created automatically.

Billing

Function

Description

Crediting interval

Select the settlement interval, e.g. monthly.

If you want to add a new settlement interval or modify an existing settlement interval, click on and the window Crediting intervals will open.

For more information, see Create Supplier Bills (window).

Supplier bill export

Select the settlement export, e.g. Fortnox or Talenom.

Ledger number

The sales ledger number for the haulier, sent along with, for example, the settlement export to Netvisor.

Supplier bill design

Select the design of the supplier bills. For more information, see Reports (window).

Sends invoice

You can pay your hauliers and subcontractors in two different ways in Opter. You can credit the cost to them, or they can invoice you. For more information, see Receiving invoices from subcontractors and suppliers.

: The haulier sends an invoice. For more information, see Settings for receiving invoices and tracking costs.

: You can create settlement notes for the haulier. For more information, see Create Supplier Bills (window).

Withhold VAT

Only applies to Norwegian companies that have to withhold VAT for start-ups they hire.

The checkbox setting is available for printing on the settlement note and for exporting settlement information to accounting systems.

: Do not pay the VAT to the haulier. The trader has VAT withheld.

There is no automatic deduction of VAT, so you have to keep track of this yourself (using the checkbox).

See also VAT reg. until under the tab Details.

: Pay the VAT to the haulier.

VAT Account number

Account number for VAT.

Bank account number

The rider's bank account number.

Bank giro account

The rider's bankgiro number.

Post giro account

The rider's plusgiro number.

IBAN

IBAN, i.e. international bank account number.

BIC/SWIFT

BIC/SWIFT.

Payment Condition

Select payment terms. For more information, see Payment Condition (window).

Currency

Enter the currency of the rider.

If you have travellers in other countries, you can make it easier for them by crediting them in their currency. For more information, see Currencies and Currencies (window).

Reference documents

On the Reference documents tab, files that can be opened on other computers can be added. The files that are added are not attached to orders, instead the function works as a file server and is intended for exchanging information. The files are saved in the database.

Function

Description

New

Adds a file that is on the computer. It is only possible to add one file at a time.

Delete

Deletes files from the registry. It is only possible to delete one file at a time.

Open

Opens the selected file in the list.

File name

(column)

The file name.

Created

When the file was added as a document in Opter.

File name

(field)

The file name of the selected file. The file can be renamed by typing the new name and clicking on . Remember to keep the same file extension (for example “.docx”), otherwise the application to use has to be selected when the file is opened.

Comment

Free text. Information about the file. The information is only shown here.

See also