Vehicles (window)

In this Price item

For instructions, see Adding a new Vehicle.

General

On this tab, enter basic information about the vehicle, such as the number, name, registration number, vehicle type, price vehicle type and whether the vehicle is associated with a supplier or not, and whether the vehicle should receive fuel extra and currency extra.

Function	Description
Number	The vehicle’s call number. Used in dispatch, among other things. A call number is required for each vehicle.
Brand	The make of the vehicle, for example DAF, Scania, Volvo or MAN.
Name	Give the vehicle a name, such as “Truck 10” (i.e. the vehicle type and call number) or the registration number.
Model	The vehicle model.
Registration number	The vehicle registration number.
Year	Model year of the vehicle, for example 2021.
Emission class	The environmental class of the vehicle, e.g. Euro 5.
Vehicle type	Type of vehicle, such as truck, light truck, van or trailer. Click on to add new vehicle types or change your existing vehicle types. In the Vehicle types window on the General tab, select the Trailer checkbox if the vehicle type is a trailer. On the Capacity tab, enter the maximum load weight, maximum load volume, maximum number of load metres and pallet spaces for the vehicle type. It is also possible to add several custom capacities for the vehicle type. To enter specific capacities for a specific vehicle, go to Register > Vehicles on the Capacity tab. These capacities then apply instead of the capacities applicable to the vehicle type. For more information, see Vehicle types (window).
Price vehicle type	Select the price vehicle type, such as a truck or light truck. To add new or change existing price vehicle types, go to Economy > Price lists > Price vehicle types.
Terminal	If the vehicle is associated with a terminal, select the terminal concerned from the drop-down list. It is also possible to add new terminals or change existing terminals by pressing .
Description	A free text field. Describe the vehicle if desired.
Supplier	If the vehicle is associated with a supplier, indicate which supplier. It is also possible to add new suppliers or change existing suppliers by pressing .
Resource price setting	Select resource pricing for the vehicle. It is also possible to add new resource prices or change existing resource prices by pressing . [None] means that no cost is generated, even if manual cost is entered. In the figure above, no cost has been generated for the shipment. The picture shows the group Shipments in the Order reception. [None] thus means: No cost to supplier bill. For more information, see Create Supplier Bills (window). No expected cost. (Expected cost is the amount the resource is expected to charge for the shipment.) For more information, see Receiving invoices from subcontractors and suppliers and Settings for receiving invoices and tracking costs.
Region	Select the region to which the vehicle belongs.
Target cost	Enter the budgeted cost for the resource.For more information, see Budgeted cost of resources.
Fuel extra	Only valid if the checkbox No fuel extra (below) is unticked. Select the fuel extra the vehicle should be given. If no settings are configured here, the following applies: If the vehicle is associated with a supplier and if a fuel extra setting has been configured for the supplier, that fuel extra setting also applies to the vehicle. If the vehicle is associated with a supplier but no fuel extra setting has been configured for the supplier, the customer’s fuel extra for the supplier applies to the vehicle. If no fuel extra setting has been configured for the customer, the system’s standard fuel extra setting will apply. If the vehicle is not associated with a supplier, no resource prices are calculated for it. For more information, see Fuel surcharge (fuel extra), overview and Selecting fuel extra for a vehicle.
No fuel extra	Choose whether or not the vehicle should be given a fuel extra: Select the checkbox if the vehicle should not be given a fuel extra. Deselect the checkbox if the vehicle should be given a fuel extra. If no setting is configured or if the checkbox is deselected, the description provided for the Fuel extra drop-down list above applies. For more information, see Fuel surcharge (fuel extra), overview and Selecting fuel extra for a vehicle.
Currency extra	This setting only applies if the No currency extra checkbox is deselected. Select which currency extra the vehicle should be given. If no setting is configured here, the general setting for currency extras under Settings > Offices, in the Currency extra drop-down list on the Pricing tab, will apply.
No currency extra	If no setting is configured here, the checkbox will take its value from the general setting for currency extras under Settings > Offices, in the Currency extra drop-down list on the Pricing tab. If the general setting should not apply to this vehicle, use the No currency extra checkbox as follows: Select the checkbox if the vehicle should not be given a currency extra. Deselect the checkbox if the vehicle should be given a currency extra.
Login hours	The function was not used and is therefore removed as of Opter 2025.12.00.

Working Session

On this tab it is possible to view, edit and export working sessions. Working sessions are created based on the activities that the vehicles/drivers state in Opter Driver, or that the dispatchers add to drivers or vehicles in dispatch.

New rows can be added manually by clicking in a field in the empty row at the bottom of the list. Double-click in the field in the Activity column and a drop-down list will appear, in which it is possible to choose, for example, Working, Sick or On holiday.

Double-click in the From, To, Lunch from and Lunch to fields, and then it is possible to either enter the date and time manually or click on the calendar icon in the field and select the date and time, then click on Close. If the time needs to be adjusted, click in the field again and enter the correct time.

To export working sessions to Excel, see Exporting working sessions to Excel.

Function	Description
date field List box with time periods	Select from to which date you want to show shifts, or a time period in the drop-down list.
	Copy row. If you click on the far left of a row, it will be highlighted, then you can click on to copy the row. You can select multiple rows by holding down Shift or Ctrl and clicking.
	Merging working sessions. To merge shifts, select two or more rows and then click on this button. If two working sessions are merged, the earliest start time and the latest end time are used. Example: If you merge a work shift that is at 9:00-12:00 with a work shift that is at 16:00-21:00 on the same date will be the new evening session at 9:00–21:00.
	Export to Excel. The shifts currently displayed in the list are exported to Excel.

Column	Description
Activity	Double-click in the field in the Activity column and a drop-down list will appear, in which it is possible to choose, for example, Working, Sick or On holiday.
From	Enter the date on and time at which the working session started. Double-click in the From, To, Lunch from and Lunch to fields, and then it is possible to either enter the date and time manually or click on the calendar icon in the field and select the date and time, then click on Close. If the time needs to be adjusted, click in the field again and enter the correct time.
To	Enter the date on and time at which the working session ended.
Lunch from	Enter the date on and time at which the lunch break started. Double-click in the From, To, Lunch from and Lunch to fields, and then it is possible to either enter the date and time manually or click on the calendar icon in the field and select the date and time, then click on Close. If the time needs to be adjusted, click in the field again and enter the correct time.
Lunch to	Enter the date on and time at which the lunch break ended.
Work time	Opter calculates the working time and displays the number of hours and minutes in the column.
of which break	Opter calculates the break time and displays the number of hours and minutes in the column. This shows the break time excluding the lunch break time.
Work time incl. lunch	Opter calculates the working time including the lunch break and displays the number of hours and minutes in the column.
Vehicle	Shows which vehicle was used. If desired, it is possible to enter or change the vehicle for the working session.
Meter start	Enter the mileage reading of the vehicle at the start of the working session, if the number of kilometres the vehicle drives during the working session is to be registered.
Meter stop	Enter the mileage reading of the vehicle at the end of the working session, if the number of kilometres the vehicle drives during the working session is to be registered.
Target cost	Enter the budgeted cost for the resource. If you wish, you can set or change the target cost. For more information, seeBudgeted cost of resources.
Office	Shows at which office the working session was registered.
Comment	Displays comment for the working session. It is possible to enter or change the comment.
Created by	Shows who created the working session. If it says "mdc", it means that the working session was created automatically based on the activities entered in Opter Driver by the driver.

Mobile/web

Credentials

Function	Description
Username	User name for logging in to The vehicle web and to the Opter Driver and Fleet 101 K2 Mobile apps if the user logs in as vehicle. For more information, see User accounts for The vehicle web and Installing Opter Driver. For information on how to set the resource type (vehicle or driver) that app users log in as in Opter Driver, see Install Opter Driver (classic).
Password	Password for logging in to The vehicle web and to the Opter Driver and Fleet 101 K2 Mobile apps if the user logs in as a vehicle. For more information, see User accounts for The vehicle web and Installing Opter Driver.
Internet order setting	Select the internet order setting for the vehicle on the Vehicle Web. To add a new access category or change the access of an existing category, click on and make your changes.
Skip approval for order changes from mobile devices	The setting only has an effect if App.ApproveChanges = "True". If the mobile data setting App.ApproveChanges is set to "True", the dispatcher must authorise changes made from the vehicle in Opter Driver. This checkbox allows exceptions to be made for a vehicle. : Dispatch must authorise changes made by the vehicle in Opter Driver. In other words, the setting for App.ApproveChanges applies. : Dispatch does not have to authorise changes made by the vehicle in Opter Driver. For more information, see Setting how changes made in Opter Driver are approved.

Mobile devices

The mobile devices used by the vehicle are displayed here.

Column	Description
Mobile device	If “App” is indicated, this means that the employee uses or has used one of the Opter Driver or Fleet 101 K2 Mobile apps. If it says App <driver>, it means that the driver has logged in as a driver and then added the vehicle as a secondary resource. If several mobile device types have been enabled, they will also be displayed here, e.g. “SMS”. If desired, more mobile device types can be enabled under Settings > Mobile data > Mobile device types.
Address	Settings for mobile device types, such as SMS and Transics. If desired, more mobile device types can be enabled under Settings > Mobile data > Mobile device types. For example, if SMS is enabled, use the Address field to enter the mobile number to which the SMS is to be sent.
Address 2	Settings for mobile device types, such as Transics and DHL.
Active	For information only. The checkbox provides the following information: If the App checkbox is selected, the vehicle is an active user of the mobile device, i.e. one of the Opter Driver or Fleet 101 K2 Mobile apps. The checkbox also shows what is enabled under Settings > Mobile data > Mobile device types, for example SMS or Transics. For example, to activate SMS, click on Show and then Show inactive, select SMS in the list on the left, and save. This is only possible if Log in as is written as Driver and/or Assign shipments to is written as Driver.
Version	This shows which version of Opter Driver or Fleet 101 K2 Mobile the vehicle is using.
Latest use	This shows the date and time when the vehicle last logged into the app.
OS	Operating system of the mobile device, for example Android or iOS.
Version	Version of the operating system, for example version 11 (SDK 30).
Model	Make and model of the mobile device, for example Sony G8441 or Samsung SM-N770F.

Scanning

Function	Description
Warn if other resource when departure scan from following status (inclusive)	Applies when the vehicle performs departure scanning at the terminal. If you do not make a setting here, the setting for the driver will apply under Register > Employees, on the tab Mobile/web in the drop-down list Warn if other resource when departure scan from following status (inclusive). If no setting is configured here for the vehicle or driver, the general setting under Settings > Offices, in the Warn if other resource when departure scan from status (inclusive) drop-down list on the Scanning tab, will apply. If you want the vehicle to receive a warning in Opter Driver if the vehicle scans something that belongs to another resource's shipment, select the status from which the warning should be displayed. The default setting is Picked up. For more information, see Block or warn about another resource when scanning in Opter Driver.
Warn if other resource when pickup scan from following status (inclusive)	Applies when the vehicle performs pickup scanning at the sender. If you do not make a setting here, the setting for the driver will apply under Register > Employees, on the tab Mobile/web in the drop-down menu Warn if other resource when pickup scan from following status (inclusive). If no setting is configured here for the vehicle or driver, the general setting under Settings > Offices, in the Warn if other resource when pickup scan from status (inclusive) drop-down list on the Scanning tab, will apply. If you want the vehicle to receive a warning in Opter Driver if the vehicle scans something belonging to a shipment that is allocated to another resource, select from which status. The default setting is Picked up. For more information, see Block or warn about another resource when scanning in Opter Driver.
Block status/resource change if other resource when departure scanning from status (inclusive)	Applies when the vehicle performs departure scanning at the terminal. If you do not make a setting here, the setting for the driver will apply under Register > Employees, on the tab Mobile/web in the drop-down list Block change of status/resource if other resource when departure scan from following status (inclusive). If no setting is configured here for the vehicle or driver, the general setting under Settings > Offices, in the Block change of status/resource if other resource when departure scanning from following status (inclusive) drop-down list on the Scanning tab, will apply. If you do not want anyone other than the person assigned to the shipment to be able to make changes to the status or resource in Opter Driver during the departure scan, select the status from which the blocking applies. The default setting is Picked up. For more information, see Block or warn about another resource when scanning in Opter Driver.
Block status/resource change if other resource when pickup scanning from status (inclusive)	Applies when the vehicle performs pickup scanning at the sender. If you do not make a setting here, the setting for the driver will apply under Register > Employees, on the tab Mobile/web in the drop-down menu Block change of status/resource if other resource when pickup scan from following status (inclusive). If no setting is configured here for the vehicle or driver, the general setting under Settings > Offices, in the Block change of status/resource if other resource when pickup scanning from following status (inclusive) drop-down list on the Scanning tab, will apply. If you do not want anyone other than the person assigned to the shipment to be able to make changes to the status or resource in Opter Driver during the pickup scan, select the status from which the block applies. The default setting is Picked up. For more information, see Block or warn about another resource when scanning in Opter Driver.

Route optimisation

In the Route optimisation tab, configure route optimisation settings for the vehicle, such as Service time factor and Driving time factor.

Route optimization settings

Function	Description
Allow only automatic calculation of arrival time	Select whether to allow the automatic calculation of ETA on assigned shipments. Only the ETA is continuously updated. The aim is to be able to send out reliable delivery notifications. The setting for this checkbox only applies if the vehicle is the primary resource and if the Allow only automatic calculation of arrival time or Allow automatic calculation of route sequence and arrival time checkbox is selected in the office settings and for the service. The office settings have priority over the other settings for this checkbox. For rules and instructions, see Automatic route optimisation.
Allow automatic calculation of route sequence and arrival time	Choose whether to allow the automatic calculation of the route sequence and delivery time. Both the route sequence and the ETA are continuously updated. The aim is to make transport operations as efficient as possible. The setting for this checkbox only applies if the vehicle is the primary resource and if the Allow automatic calculation of route sequence and arrival time checkbox is selected in the office settings and for the service. The office settings have priority over the other settings for this checkbox. For rules and instructions, see Automatic route optimisation.
Service time factor	If the vehicle is used as a primary resource, a specific Service time factor for the vehicle can be entered here. An experienced driver may only need 80% of the service time, while an inexperienced driver may need 110%. For more information, see Service time.
Driving time factor	If the vehicle is used as a primary resource, a specific Driving time factor for the vehicle can be entered here. If a driver generally needs a longer driving time than calculated, enter a percentage that is higher than 100. Setting a percentage lower than 100 means that the driver has to move faster than the calculated driving time, which is based on factors such as speed limits. For more information, see Driving time.
Fallback position	If a vehicle’s position cannot be determined, for example due to poor mobile coverage, a fallback position can be entered. The fallback position is set in the office settings, but a fallback position for a specific vehicle can be set here in the registry by clicking on and selecting a location on the map or entering the coordinates. If there is a setting there already that is to be changed, click on and select a new location on the map, or enter new coordinates for the vehicle’s fallback position. If you do not enter any position at all, Opter's Stockholm office is used as a fallback position. For more information, see Vehicle position.
Home location	Home location can be used to ensure that routes start/end close to the resource’s home so that the system can optimise the route sequence for shipments so that resources are used as efficiently as possible. A home location can be set for a vehicle by clicking on and selecting a location on the map or entering the coordinates. If there is a setting there already that is to be changed, click on and select a new location on the map, or enter new coordinates for the vehicle’s home. For more information, see Home location for vehicles and drivers.

Advanced

It is only for internal Opter use, and should not be used. Even if a row is added and a value is entered in the table, such as "Service time per stop 180 seconds", it is not used in the route optimisation.

Emissions

In this tab you make settings so that Opter can calculate CO2 emissions. For more information, see CO2 emissions in grams, overview, Settings for CO2 emission calculations (and CO2 emissions in tonnes).

Function	Description
CO2 emissions (g/km)	Enter the CO2 emissions of the vehicle in grams per kilometre. If you enter Fuel, Fuel consumption (per 100 km) and CO2 emissions (g/km), Opter will use the value in the CO2 emissions (g/km) field to calculate CO2 emissions for shipments and orders. If you want Opter to calculate the CO2 emissions of your vehicle (in g/km), leave the field CO2 emissions (g/km) empty and fill in the fields Fuel and Fuel consumption (per 100 km). The data on CO2 emissions is taken firstly from the vehicle, secondly from the vehicle type and thirdly from the price vehicle type. If the shipment is subcontracted, the CO2 emissions data will be obtained firstly from the subcontractor and secondly from the price vehicle type. For more information, see Settings for CO2 emission calculations.
Fuel	Indicate the type of fuel used by the vehicle, e.g. diesel. The CO2 emissions of the fuel must be entered in the fuel register. For more information, see Settings for CO2 emission calculations.
Fuel consumption (per 100 km)	Indicate the average fuel consumption of the vehicle in the selected unit per 100 km. The unit is set in the fuel registry. Example: 2.5 litres per mile = 25 litres/100 km. If you enter Fuel, Fuel consumption (per 100 km) and CO2 emissions (g/km), Opter will use the value in the CO2 emissions (g/km) field to calculate CO2 emissions for shipments and orders. If you want Opter to calculate the CO2 emissions of your vehicle (in g/km), leave the field CO2 emissions (g/km) empty and fill in the fields Fuel and Fuel consumption (per 100 km). The data on CO2 emissions is taken firstly from the vehicle, secondly from the vehicle type and thirdly from the price vehicle type. If the shipment is subcontracted, the CO2 emissions data will be obtained firstly from the subcontractor and secondly from the price vehicle type. For more information, see Settings for CO2 emission calculations.
Capacity converted into pricing weight (kg)	The field is used if the pricing weight of the order compared to the capacity of the vehicle is to be taken into account. For more information, see Settings for CO2 emission calculations.

Account coding

In Opter, the VAT rate on the order determines the income and cost account to which a certain amount is booked. On this tab you can make exceptions to the regular account coding. The tabs you make changes to are marked with .

Click on to display the VAT rates held in the system. Then select the account to which amounts with the different VAT rates should be posted. More information on the individual drop-down lists can be found at The Account coding tab. The settings in this tab apply if you reach item 4 in the list in How Opter selects accounts for income and expenses. If [Default] is selected for any of the options here, the account coding is taken from the VAT rate.

For more information on how Opter selects the VAT rate on orders (column Sales) and supplier bills (column Cost), see How Opter chooses the VAT rate for customer invoices and How Opter chooses the VAT rate on credits.

Reference documents

On the Reference documents tab, files that can be opened on other computers can be added. The files that are added are not attached to orders, instead the function works as a file server and is intended for exchanging information. The files are saved in the database.

Function	Description
New	Adds a file that is on the computer. It is only possible to add one file at a time.
Delete	Deletes files from the registry. It is only possible to delete one file at a time.
Open	Opens the selected file in the list.
File name (column)	The file name.
Created	When the file was added as a document in Opter.
File name (field)	The file name of the selected file. The file can be renamed by typing the new name and clicking on . Remember to keep the same file extension (for example “.docx”), otherwise the application to use has to be selected when the file is opened.
Comment	Free text. Information about the file. The information is only shown here.