Selecting fuel extra for a vehicle

We recommend that you read Fuel extra (surcharge) before making a change to the fuel extra or starting to use fuel extra, so that you don’t miss anything important.

Conditions

Crediting to a vehicle or employee

It is only relevant to set up fuel extra where a vehicle is being credited, i.e. not an employee. You can check whether employees or vehicles are to be credited in the office settings (Settings > Offices > Crediting tab > Credit to drop-down list).If an employee is to be credited, fuel extra can be set up for an employee, see Selecting fuel extra for an employee.

If no fuel extra setting is configured

If no fuel extra setting is configured for the vehicle, the following applies:

If the vehicle is associated with a supplier and if a fuel extra setting has been configured for the supplier, that fuel extra setting also applies to the vehicle.
Tip
Click on Register > Vehicles > General, check the Supplier drop-down list to see if the vehicle is associated with a supplier, and if so, which one.
If the vehicle is associated with a supplier but no fuel extra setting has been configured for the supplier, the customer’s fuel extra for the supplier applies to the vehicle. If no fuel extra setting has been configured for the customer, the system’s standard fuel extra setting will apply.
Tip
- Click on Register > Suppliers > Pricing and Billing, check the Fuel extra drop-down list and the No fuel extra checkbox to see whether any fuel extra setting has been defined for the supplier.
- Click on Register > Customers > Pricing, check the Fuel extra drop-down list and the No fuel extra checkbox to see whether any fuel extra setting has been defined for the customer.
- Click on Settings > Offices > Pricing, check the Fuel extra drop-down list to see if a standard fuel extra setting has been defined for the system.
If the vehicle is not associated with a supplier, no resource prices are calculated for it.

Selecting fuel extra for a vehicle

To exempt a certain vehicle from fuel extra or set a special rate of fuel extra for a specific vehicle, proceed as follows:

Click on Register > Vehicles > General.
Select the vehicle whose setting is to be adjusted from the list on the left and click on it.
Select the fuel extra from the Fuel extra drop-down list or select the No fuel extra checkbox.
Click on to save all changes.

Reference Materials

Fuel extra (surcharge)