Selecting fuel extra for an employee

Tips!

We recommend that you read Fuel extra (surcharge) before making a change to the fuel extra or starting to use fuel extra, so that you don’t miss anything important.

Conditions

Crediting to an employee or vehicle

Obs!

It is only relevant to set up fuel extra for an employee where a choice has been made to credit to an employee, i.e. not to a vehicle.

You can check whether employees or vehicles are to be credited in the office settings (Settings > Offices > Crediting tab > Credit to drop-down list).. If a vehicle is to be credited, fuel extra can be set up for a vehicle, see Selecting fuel extra for a vehicle.

If no fuel extra setting is configured

If no fuel extra setting is configured for the employee, the following applies:

If the employee is associated with a supplier and if a fuel extra setting has been configured for the supplier, that fuel extra setting also applies to the employee.
Tips!
Click on Register > Employees > General, check the Supplier drop-down list to see if the employee is associated with a supplier, and if so, which one.
If the employee is associated with a supplier but no fuel extra setting has been configured for the supplier, then the customer’s fuel extra for the supplier applies to the employee. If no fuel extra setting has been configured for the customer, the system’s standard fuel extra setting will apply.
Tips!
Click on Register > Suppliers > Pricing and Billing, check the Fuel extra drop-down list and the No fuel extra checkbox to see whether any fuel extra setting has been defined for the supplier.
Click on Register > Customers > Pricing, check the Fuel extra drop-down list and the No fuel extra checkbox to see whether any fuel extra setting has been defined for the customer.
Click on Settings > Offices > Pricing, check the Fuel extra drop-down list to see if a standard fuel extra setting has been defined for the system.
If the employee is not associated with a supplier, no resource prices are calculated for it. (The driver in this case is assumed to be directly employed by whoever is using the Opter system concerned).

Selecting fuel extra for an employee

To exempt a specific vehicle from fuel extra or set a special rate of fuel extra for a specific employee, proceed as follows:

Click on Register > Employees > General.
Select the employee whose setting is to be adjusted from the list on the left and click on them.
Select the fuel extra from the Fuel extra drop-down list or select the No fuel extra checkbox.
Click on to save all changes.