Shipment settings, window

Order > Shipment check > next to the Setting drop-down list

Use this window to set up how shipment check will work and which columns will be displayed in the shipment list. There are various possible configurations, as shown on the left.

The window’s tabs

Columns

The Excluded list contains the columns that can be displayed. The Included list contains the columns that are currently displayed. Double-click the columns to be displayed in the list on the left, and they will be added to the Included list. To delete columns, double-click on them in the list on the right and they will be moved to Excluded.

Several columns can be moved at the same time by Ctrl-clicking or Shift-clicking on them and then pressing Enter to move them between the lists.

In the text fields above the lists, you can search for the name of a column.

The columns can be reordered by dragging and dropping them in the list. To position a column further to the left, move it up the list. To position a column further to the right, move it down the list.

Function	Explanation
Acceptable delay	If the order is overdue and the checkbox is selected, then the reason indicated for the order being overdue is acceptable, i.e. this order is not considered to be overdue in Opter. They will then, for example, not appear in the search results if a search for delayed orders is carried out. For more information, see Mandatory reason and comment for delay in Opter Driver and Delay reasons, window.
Address 2 - sender	Sender’s address 2 on the order.
Address 2 - sender - shipment	Sender’s address 2 on the shipment.
Address 2 - receiver	Receiver’s address 2 on the order.
Address 2 - receiver - shipment	Receiver’s address 2 on the shipment.
Address 3 - sender	Sender’s address 3 on the order.
Address 3 - sender - shipment	Sender’s address 3 on the shipment.
Address 3 - receiver	Receiver’s address 3 on the order.
Address 3 - receiver - shipment	Receiver’s address 3 on the shipment.
Address position accuracy - sender - shipment	Address position accuracy for the sender on the shipment. Visualised via a scale going from low accuracy to high accuracy . To improve the accuracy, click on the icon and a window will open with the position of the address marked with a cross on a map and the coordinates of the address. Better coordinates can be entered manually or the position on the map can be adjusted. Click on Save. Now is displayed in the column in shipment check. If the Save adjusted position for adress checkbox is selected in the Map window, will be displayed in the column instead to indicate that the address position has been adjusted. Click on in the top left corner of shipment check to save all changes.
Address position accuracy - receiver - shipment	Address position accuracy for the receiver on the shipment. Visualised via a scale going from low accuracy to high accuracy . To improve the accuracy, click on the icon and a window will open with the position of the address marked with a cross on a map and the coordinates of the address. Better coordinates can be entered manually or the position on the map can be adjusted. Click on Save. Now is displayed in the column in shipment check. If the Save adjusted position for adress checkbox is selected in the Map window, will be displayed in the column instead to indicate that the address position has been adjusted. Click on in the top left corner of shipment check to save all changes.
Departure scan first terminal	Arrival scan at the first terminal on the order.
Arrival scan last terminal	Arrival scan at the last terminal on the order.
Responsible salesperson	Sales rep. responsible for the order.
Price item name	Price item name on the order. The column shows the name of the price item.
Price items	Price items on the order. The column shows the description of the price item if there is one, otherwise the name of the price item is shown.
Departure scan first terminal	Departure scan at the first terminal on the order.
Departure scan last terminal	Departure scan at the last terminal on the order.
Not to be credited	: The order is not credited. : The order is credited.
Not to be credited - shipment	: The shipment is not credited. : The shipment is credited.
Supplier bill no.	Displays the credit number if there is a credit on the shipment.
Sender	The order’s sender.
Sender - shipment	The shipment’s sender.
Sender reference	The order’s sender reference.
Distance	The shipment’s driving distance in kilometres. If the distance is entered manually, the distance is displayed in normal black text. If the distance has not been entered manually, the calculated distance is displayed in grey text in italics.
Distance (order)	The order’s driving distance in kilometres, i.e. the sum of the distances of all the shipments making up the consignment. If the distance is entered manually, the distance is displayed in normal black text. If the distance has not been entered manually, the calculated distance is displayed in grey text in italics.
Deviations	If there are any deviations registered on the order, the number of deviations is displayed here.
CO2 emissions, calculated (g)	CO2 emissions, calculated (g) is a calculation of the order's CO2 emissions per mission, and is based on the distance, selected vehicle, selected service and a CO2 emission factor. For more information, see Climate impact of CO2 emissions in grams.
Containers	Containers on the order.
Direct expense price	The direct expense price of the order. Direct expenses are expenses that are not to be included in the turnover. Direct expenses are always inclusive of VAT.
Direct expense price - customer	The direct expense price in the customer's currency.
Fuel extra	The Fuel extra on the order.
Fuel extra - customer	The Fuel extra in the customer's currency. To change the fuel extra for a specific customer, see the instructions in Selecting fuel extra for a customer.
External credit - amount	The total amount of all external credits on the order or a manually specified amount is displayed as follows: If the amount is in italics, the sum of the external credits is displayed on the order. Tip The external credits on an order are displayed under External credit in order reception. The total is calculated automatically when external credits are imported and when external credit rows are manually added or deleted in order reception. The total can then be changed automatically during subsequent imports or manually at any time. If the amount is in normal text (i.e. not in italics), a manually entered amount is displayed.
External credit - date	If the external credit is imported, the crediting date specified by your partner is displayed. If the external credit has been added manually in order reception, the date entered is displayed. If the order has more than one external credit, the date of the last registered external credit is displayed.
External credit - done	The checkbox can be selected automatically or manually in accordance with the following scenarios: If the sum of the external credits is equal to or greater than the expected income on the order, the checkbox is automatically selected when external credits are imported and when external credit rows are manually added in order reception. The checkbox can then be changed automatically during subsequent imports or manually at any time. If you think you have got what you need from the external credits on this order, you can choose to manually select the checkbox. The checkbox can be deselected automatically or manually in accordance with the following scenarios: If the sum of the external credits is less than the expected income on the order, the checkbox is automatically deselected when external credits are imported and when external credit rows are manually added or deleted in order reception. The checkbox can then be changed automatically during subsequent imports or manually at any time. If you think you have not got what you need from the external credits on the order, you can choose to manually deselect the checkbox.
External credit - number	If the external credit is imported, the credit number used by your partner is displayed. If the external credit has been added manually in order reception, the credit number that was entered will be displayed, if a number was entered.
External credit - difference	The difference between External credit - amount and the calculated amount (i.e. the expected income on the order).
External message	If the order has an external message, it is displayed here.
External order no. (export)	If the order has been exported, the external order number is displayed here.
External order no. (import)	If the order has been imported, the external order number is displayed here.
Extra dimension1 Extra dimension2 Extra dimension3 Extra dimension4 Extra dimension5	If the extra dimension fields are used, a choice can be made as to whether or not to display them in the shipment check. Tips! The names of the fields Extra dimension1–Extra dimension5 are set in Settings > Offices > the Terminology tab.
Invoice created	The date the order’s invoice was created.
Invoice no.	The order’s invoice number.
Invoice status	The invoice status of the order, for example Invoiced, To be invoiced, NOT to be invoiced or Only crediting.
Not to be invoiced	The checkbox is selected if the order is not to be invoiced, only credited. If the checkbox is selected, Invoice status is set to Only crediting.
Dangerous goods – Radionuclide symbol	Shows whether the order is marked as Dangerous goods – Radionuclide symbol.
Dangerous goods – UN number	Shows whether the order is marked as Dangerous goods – UN number.
Load metre	The load metres of the order.
Vehicle type	The type of vehicle used for the shipment.
Freight bill no.	The order’s freight bill number.
Company - sender	The order’s sending company.
Company - sender - shipment	The shipment’s sending company.
Company - receiver	The order’s receiving company.
Company - receiver - shipment	The shipment’s receiving company.
First loaded status	Shows which driver and/or vehicle first set the status of the shipment to Picked up and when. The information displayed is the status the shipment was set to (Picked up), the driver’s call number, the driver’s name, the vehicle number, the vehicle name, and the date and time the status was set. The time is shown in hours, minutes, seconds and milliseconds. Details of the driver and vehicle are displayed if available. If the status of the shipment has not yet reached Picked up in the life cycle, nothing is displayed in the column.
No automatic consignment	: The shipment is not included in automatic consignments. : The shipment can be included in automatic consignments.
Internal message	If the order has an internal message, it is displayed here.
Categories for attachments	If the order has attachments, the file types are displayed here.
Ready for invoicing/crediting	If the checkbox is selected, the order is ready for invoicing and crediting.
Ready for dispatching	Select/deselect the orders that are ready to be assigned.
Ready for dispatch - shipment	Select/deselect the shipments that are ready to be assigned.
Customer code	The customer code for the order. Tips! If you want to know which customer has this customer code, click on Register > Customers and search for the customer code.
Manual price - shipment	Enter a manual resource price for the shipment.
Receiver	The receiver’s name on the order.
Order date	The date on which it is planned to start transport.
Order number	The order number.
POD - time	The date and time that the POD (proof of delivery) was issued on the order.
Price	The price of the order.
Pricing weight	The order’s Pricing weight. For more information, see Calculating the pricing weight.
Region	The shipment’s region.
Resource	The resource assigned to the shipment.
Scanned packages	The number of scanned packages on the order.
Most recent loaded status	Shows which driver and/or vehicle last set the status of the shipment to Delivered and when. The information displayed is the status the shipment was set to (Delivered), the driver’s call number, the driver’s name, the vehicle number, the vehicle name, and the date and time the status was set. The time is shown in hours, minutes, seconds and milliseconds. Details of the driver and vehicle are displayed if available. If the status of the shipment has not yet reached Delivered in the life cycle, nothing is displayed in the column.
Status	The status of the shipment, for example Assigned, Picked up or Delivered.
Time	The order time in hours and minutes. The time can be used to calculate, for example, price item prices. The time is indicated in the format “hours:minutes”, for example “3:45” means 3 hours and 45 minutes.
Service	The type of service ordered, such as home delivery, groupage, part loads, distribution or hours.
Total invoiced cost for all cost price items	Shows the total actual cost of all the cost price items in the order.
Total expected cost for all cost price items	Shows the total estimated cost of all the cost price items in the order.
Weight	The sum of the weight of all the packages in the order. If the weight is entered manually, it is displayed in normal black text. If the weight has not been entered manually, the calculated weight is displayed in grey text in italics.
Suppliers	Shows the order’s supplier.

Shipment settings, window

The window’s tabs

Tip

See also