Scan using Opter Driver

Last updated: 1 October 2025

Applies to Opter Driver for iOS and Opter Driver Labs for Android.

In this article

You can scan freight bills and parcel labels to update the status of shipments and, for example, add deviations.

If you wish to scan using Opter Driver, the following options are available:

  • You can scan using your mobile’s built-in camera.

  • You can use a standalone Bluetooth scanner (instead of your mobile’s built-in camera). Applies from version 2.4.25 of the app. For more information, see Settings in Opter Driver.

  • You can install the Opter Driver Labs app for Android directly onto a scanner, such as a Zebra.

  • You can also enter the consignment number or waybill number manually in the scanning view.

Step 1: Select scan direction

Tap Scanner at the bottom of the screen to activate the scanner.

Then press Pick up or Leave. If you have scanned before, there are buttons that remember your most recent selections, (1) and (2) in the image below (unless the system administrator has hidden them). If you make new selections, the buttons will update to always show what you scanned most recently. The buttons make it easier to repeat the same type of scan.

Example

In the image above, tap (1) if you want to repeat your last collection – which involved collecting the parcel from the sender and scanning the freight bill – without having to make those three selections again. You can then start scanning the goods straight away.

Press (2) if you wish to repeat your last delivery, which involved handing the parcel to the recipient and scanning the freight bill.

Step 2: Please enter your location

Once you have selected Pick up or Leave, a list of collection or delivery points will appear, depending on whether you are collecting or dropping off goods. Select whether you wish to collect from or deliver to the sender or recipient (1), or at one of the terminals in the list (2). You can also search for the terminal name in the search box at the top (3).

Step 3: Choose what you want to scan

Tap Freight bill or Package, depending on what you are scanning.

Your system administrator may have configured the system so that you must enter a scan comment. A scan comment may be a text field that needs to be filled in, but it may also be a QR code or a barcode – for example, one on the wall inside a cold store – that you need to scan. The reason for doing this is to ensure that the driver leaves the goods inside the cold store and not outside it.

Do in one of the following ways:

  • Enter the scan comment in the empty field (1). Then press the Save and start scanning button (3) to start scanning the parcels or freight bills.

  • Press SCAN (1) and scan the scan comment.

    The button turns green (2) once it has scanned a QR code or barcode. Once you are happy with the comment, press Save and start scanning (3) to start scanning the parcels or freight bills.

The scan comment will be added to all parcels and freight bills that you scan until you press End.

Step 4: Scan the goods

Scan the freight bills or parcel labels as usual. You can also enter the freight bill number or parcel number manually and then click the search icon to find the parcels or freight bills. Tap End when finished.

To turn on the torch, tap the lightning bolt icon (). Yellow icon = torch on. Grey icon = torch off.

If you have scanned a freight bill, or all parcels in the shipment, the scanning view will close and the scans will be saved.

If you did not scan all the parcels for the shipment, the menu will appear Unscanned packages. If you want to scan the rest of the parcels, close the menu using and continue scanning. If any parcels are missing, you may be able to add a deviation for them (1).

If you do not wish to continue scanning, press End (2). The scanning view closes and the scans are saved.

Om du leveransskannat hos mottagaren måste du fylla i ett leveransbevis innan du kan göra något annat i appen. Det gäller inte när du ankomstskannar på en terminal.

For more information, see Proof of Delivery (POD) in Opter Driver.

Deviations for unscanned parcels

Depending on the settings configured by the system administrator, you may be able to add deviations to the shipment if you have not scanned all the parcels. Press Add deviation on the menu Unscanned packages.

Packages that have not been scanned are highlighted when the page opens, but you are free to choose which packages the deviation relates to (1).

Fill in the fields and click Save in the top right-hand corner to report the deviation.

Once Save has been tapped, it is no longer possible to change the deviation in the app.

If you add an image, it will appear at the bottom of the shipment’s detail view, under Attached files. For more information, see Adding images to Opter Driver.

Special notices during scanning

  • The scan was blocked because the shipment has been assigned to another driver or vehicle. You must not load these parcels.

  • The status of the shipment will not change, and the driver/vehicle assigned to the shipment will not change.

  • You have scanned a shipment that had been assigned to another driver or another vehicle, but which you have now taken over. You can also see which driver or vehicle the shipment was previously assigned to.

  • The status of the shipment will change and the shipment will be assigned to you.

  • If you have accidentally scanned the wrong parcel or freight bill, you can undo the scan by dragging the scan to the right (1) and releasing it when the text Undo appears (2). The status will then be reset and the shipment will be reassigned to the original driver.

If you arrange for a collection from the sender earlier than the earliest collection time specified on the order, a warning may appear (depending on the settings your dispatcher has configured).

The warning is displayed in a pop-up window with the text Earliest pickup time is {0}..

If the warning about premature collection appears in the scanning view, do the following:

  1. Close the pop-up window containing the warning by pressing .

  2. Select one of the following:

    • Cancel the pickup scan, as it is too early to collect the shipment. You can undo the scan by dragging the scan to the right and releasing it when the text Undo appears. This will revert the status change made to the shipment when you scanned it, and the scan will be removed from the scan list.

    • Carry on – that is, collect the shipment from the sender anyway, even though it’s too early.

If there is an alert message on the parcel, the alert message and the parcel number are displayed in a pop-up window when the parcel is scanned.

The alert message could, for example, be ‘Warning: very important parcel!’.

Tap OK in the pop-up window once you have read the alert message.

List of scanned shipments

Once you have finished scanning, a list of the shipments that have been scanned – the scan list – will be displayed. There you can see all the parcels for the shipments you have scanned, as well as the parcels that have not been scanned for those shipments. For example, it might look like the image below, depending on the settings configured by the system administrator.

  1. This is a parcel label that has been scanned.

  2. Freight bill number.

  3. Two out of a total of four parcels have been scanned.

  4. The most recently scanned parcel number/waybill number.

  5. Order number.

  6. Parcels that have not been scanned are highlighted with a different background colour.

  7. Scanned parcels.

The following colours are used to display the scan results. You can always swipe right on a scan you’ve taken and select ‘Undo’ to revert the status change.

Frame colour

Description

Grey

The freight bill was found in the system and the scan has been logged in the system.

Purple

There are several parcels with the same parcel number in the system, or several shipments with the same waybill number. Select the parcel or shipment you are scanning.

White

The freight bill is in the system, but is for an address that does not appear on the order. For example, if you scan a parcel at Malmö Terminal, but none of the addresses on the order is Malmö Terminal. Kolit has therefore been misdirected and should be dealt with in accordance with your procedures for such cases.

Orange

Orange may either mean that something went wrong with the scan, preventing the system from being accessed, or that the parcel/freight bill is not in the system. Nothing is recorded in the system. Please try again.

You can delete the scan from the app by swiping right and releasing when Remove appears.

Open the view Scanning details

If you want to see more details about the scan, tap it in the scan list to open a detail view. The system administrator determines which information is displayed in the detail view.

Open the menu

Drag the shipment/scan to the left to open a menu where you can record PODs and deviations for the shipment, or make changes to individual parcels.

Undo scan

If you want to undo the scanning of all parcels in a shipment, drag the shipment to the right (1) and release it when the text Undo appears (2). This will revert the status change made to the shipment when you scanned it, and the scan will be removed from the scan list.

Discard scan

If you have scanned a barcode that is not in the system, or if there is some other error causing the scan to appear in orange, you can delete it by dragging the shipment to the right and releasing it when the text Remove appears.

Example, video

In the video, we enter the waybill number manually rather than scanning it with the camera, as it was created in an emulator.

Time

Contents

00:00

Departure scan at the terminal.

00:48

Cancel the scan.

01:04

Arrival scan at the terminal.

01:23

The freight bill is not in the system. Delete the scan.

02:00

The correct freight bill is scanned on arrival.

02:23

Report a deviation.

See also