Entering toll subscriptions on vehicles

Toll subscriptions mean having a subscription for toll roads that you use frequently. It is often cheaper to have a toll subscription than to pay each toll fee separately, which affects the price of the toll item on the order. For more information on how to add items for road tolls, see Automatically adding road toll price items to orders.

As it is not possible to determine the time of day at which the vehicle will pass through the toll, 11 am is used to calculate the price of the item. This generally corresponds to an average price.

Step 1: Select PTV v2 for distance calculation

The tolls are regularly updated by PTV Map&Guide. This can be done as follows:

Click on Settings > Offices and go to the Weight/Distance tab.
Select PTV v2 from the Distance drop-down list.
Click on to save all changes.

Step 2: Specify which toll subscriptions you have

The toll subscriptions and subscriptions you have are listed on the price vehicle type as this is how the order is priced. This can be done as follows:

Click on Economy > Price lists >Distance calculation and go to the Price vehicle types tab.
Select subscription in the Toll subscriptions drop-down list. The subscriptions in the list start with the country code of the country where the subscription applies. Multiple subscriptions can be entered, separated by commas, but when this is done manually they have to be entered exactly as they appear in the list.
Click on to save all changes.

The toll subscriptions are also displayed on the map in order reception.

Step 3: Ensure the correct price vehicle type is selected on the order

In order for the toll subscription to affect the road toll item on the order, the correct price vehicle type must be selected on the order. The price vehicle type can be selected manually under Services in order reception (Vehicle type field), but the price vehicle type can also be linked to a service so that the price vehicle type is selected automatically on the order via the service. Proceed as follows to specify that only certain price vehicle types should be selected for a particular service:

Click on Economy > Price lists > Services.
Select a service and go to the Vehicle types tab.
Double-click on the price vehicle type to which the toll subscription was added, to move it to the Included list.
Click on to save all changes.

When the service is selected on the order, that price vehicle type is selected automatically in the Vehicle type drop-down list in order reception.