Last updated: 19.08.2021

Valid from: 2019.06.00 and later

Importing payments

A payment import involves retrieving information about invoices that have been paid from an external accounting system, such as via API or by importing a file.

To import payments from the Fortnox accounting system, see Payment import from Fortnox.

This is how to import a payment information file:

  1. Click on Economy > Payment import and then on Read file at the bottom right.

  2. Select the file format of the file to be imported, from the File format drop-down list. If the file type is not shown, contact for more information and a cost estimate for adding the desired file format.

  3. Click on and browse to the file that is to be imported, or enter the path in the Path field.

  4. Fill in the rest of the fields:

    • Region

    • Bank account

    • Date: Today’s date is set by default.

  5. Click on Ok to import the file.

    The upper part of the Payment import window shows the invoices that are fully or partially paid. A green tick indicates that the invoice has been paid and the correct amount has been paid. A red flag indicates that the invoice has been paid, but the amount paid is too low or too high. See the Warning message column:

    • In the case of overpayment, it says Advance will be created.

    • If the amount paid is too low, it will state Partial payment, unless the amount is less than or equal to that indicated under Settings > Offices > Invoice payment in the Accepted invoice deviation field. In this case, the difference is booked to the depreciation account instead.

    The lower part of the Payment import window shows the invoices for which the payments could not be imported. The Reason for not saving column states why the import failed, for example Error loading invoice or The invoice is already paid.

    Note:

    If the payments are saved and the file is imported again, the import will fail for the invoices for which the payment has already been registered in Opter. The The invoice is already paid message is displayed.

  6. Click on Save payments in the bottom right-hand corner. You can now see the payments under Economy > Manual payments.

See also