Last updated: 23.08.2023
Attaching files to invoices
There is a checkbox on the Arveteave tab in the customer registry called Arve manus. This is not the checkbox that controls whether attachments are printed when printing. The purpose of Arve manus is to be able to print a note on the invoice to show that physical documents (such as freight bills) should be attached.
In this article
Files can be attached to invoices in several ways:
Printing attachments along with the invoice
To set up automatic printing of attachments with invoices, use the Arve malli skeem window and Manused column in the Exceptions for reminders and special invoice types box. Follow the instructions in Arve malli skeem, window and Default settings for invoices.
Please include the attached files as attachments when sending invoices by email
To allow attached files to be sent as attachments to PDF invoices sent to your customer by email, proceed as follows:
Click on Majandus > Arved > Arve eksport.
Select your invoice export for PDF from the list on the left and go to the Faili edastus tab.
Select one of the following from the Manused drop-down list:
- Arve väljatrükis: treats the invoice and its attachments as a single document when they are sent to the printer.
- Eraldi väljatrükk: treats all the attachments as a single document, separate from the invoice, when they are sent to the printer.
- Manuse kohta eraldi väljatrükk: treats each of the attachments, and the invoice, as separate documents when they are sent to the printer.
Enter the maximum size of the email, including attachments, in the Kirja suuruse piirang (MB) field. If the size of the email exceeds the specified maximum size, the attachments will not be sent.
It is common for receivers to reject emails that exceed a certain size. The limit varies from receiver to receiver and is not known by default. We recommend specifying a maximum size of 5 MB.
To avoid the problem of emails becoming too large, attachments can be sent as links instead, either directly in the text of the email or in the PDF invoice itself. Contact for more information.
Click on Salvesta to save all changes.
Sending attachments as clickable links when invoicing by email
To avoid emails becoming too large, it is possible to send the attachments as clickable links instead, either directly in the text of the email or in the PDF invoice itself.Contact for more information.
